Finance & Admin Officer

Introduction

Chemonics Arabia seeks a Finance & Admin Officer to support the financial management, administrative operations, and compliance functions of its Riyadh office. This is a junior-to-mid-level role suited for detail-oriented professionals with foundational experience in corporate finance, accounting, and office administration, ideally within the KSA regulatory environment.

I. Role Purpose

The Finance & Admin Officer will support Chemonics Arabia’s finance and administration functions. As part of the operational backbone, this role sits at the intersection of financial management and reporting, accounting, procurement support, and office administration, with direct accountability for ensuring that the company’s day-to-day financial transactions are accurately recorded, compliant with KSA regulatory requirements, and aligned with Chemonics International’s global policies and procedures.

The role covers the full spectrum of Chemonics Arabia’s operational finance and admin needs, including accounts payable and receivable, payroll coordination, government portal management, vendor relations, and general administrative support to the Riyadh office.

II. Core Responsibilities

A. Financial Management & Accounting

• Process and record all financial transactions, including accounts payable, accounts receivable, petty cash, and bank reconciliations, in accordance with Chemonics’ and local regulatory accounting standards.
• Prepare and submit monthly financial reports, expense summaries, and supporting documentation to Chemonics International HQ and local management.
• Support the preparation of annual budgets, quarterly forecasts, and cash flow projections in coordination with the Operations Lead.
• Manage staff expense claims and reimbursements, verifying accuracy, completeness, and compliance with company travel and procurement policies.
• Maintain organized, audit-ready financial records, ensuring all transactions are properly documented and filed.

B. Payroll & HR Administration

• Coordinate monthly payroll preparation and submission, ensuring accurate calculation of salaries, allowances, deductions, and end-of-service benefits (EOSB) in line with KSA Labor Law.
• Administer GOSI (General Organization for Social Insurance) registrations, monthly contributions, and any related compliance filings.
• Support Iqama and work permit processes in coordination with the Government Relations Officer (GRO), tracking renewals and ensuring timely compliance with Muqeem and QIWA requirements.
• Maintain up-to-date staff records including contracts, HR documentation, and benefit entitlements.
• Liaise with GOSI, ZATCA (Zakat, Tax and Customs Authority), and other relevant government agencies on routine compliance matters.

C. Procurement & Vendor Management

• Support the procurement of office supplies, services, and equipment in accordance with Chemonics’ internal controls and approval procedures.
• Maintain a vendor roster, track purchase orders, and process invoices for timely payment.
• Obtain and evaluate quotations from suppliers, documenting selection rationale and ensuring value for money.
• Track and manage office assets, maintaining an updated asset register and flagging items due for renewal, maintenance, or disposal.

D. Banking & Government Portal Management

• Manage day-to-day banking transactions including payment processing, wire transfers, and bank statement reconciliation.
• Coordinate with the company’s corporate bank (currently SAB) on account operations, signatory updates, and required documentation.
• Maintain active access and credentials for key KSA government portals including ZATCA, GOSI, MISA, QIWA, Muqeem, and Nafath, ensuring registrations, renewals, and filings are completed on schedule.
• Administer WPS (Wage Protection System) salary transfers, ensuring timely and compliant processing each payroll cycle.

E. Office Administration

• Manage the day-to-day administrative operations of the Riyadh office, including facilities coordination, supplies management, and vendor relationships.
• Support the onboarding of new staff and consultants, including desk setup, IT coordination, access provisioning, and orientation to office procedures.
• Maintain office filing systems and administrative records, both physical and digital (SharePoint), in alignment with company document management protocols.
• Coordinate logistics for internal meetings, events, and visitor arrangements including travel, accommodation, and scheduling support.
• Provide general administrative support to senior management and cross-functional teams as required.

III. Key Outputs / Deliverables

A. Finance Deliverables

• Monthly financial reports, bank reconciliations, and expense summaries submitted accurately and on schedule
• Payroll processed and documented compliantly each cycle, with GOSI and WPS filings up to date
• Audit-ready financial records with complete documentation for all transactions

B. Compliance & Government Relations Deliverables

• Active and current government portal credentials and registrations (ZATCA, GOSI, MISA, QIWA, Muqeem, Nafath)
• Iqama, Nitaqat/Saudization, and labour compliance records maintained and flagged for renewal in advance
• ZATCA VAT filings and ZAKAT returns submitted on time with full supporting documentation

C. Administrative Deliverables

• Organized and accessible office filing system (physical and digital) maintained at all times
• Asset register kept current with accurate records of company equipment and supplies
• Procurement documentation complete for all purchases above applicable thresholds

IV. Required Qualifications

• Bachelor’s degree in accounting, finance, business administration, or a related field; professional certification (e.g., CPA, ACCA, CMA) is an advantage
• Minimum 2–4 years of relevant experience in finance, accounting, or office administration, preferably within KSA
• Solid understanding of KSA regulatory requirements including ZATCA (VAT/Zakat), GOSI, WPS, Labor Law, and Saudization/Nitaqat
• Hands-on familiarity with KSA government portals: ZATCA, GOSI, MISA, QIWA, Muqeem, and Nafath
• Proficiency in Microsoft Office (Excel, Word, Outlook) and accounting software; experience with QuickBooks or similar accounting software or ERP systems is preferred
• Strong Arabic and English communication skills (written and spoken)
• High attention to detail, strong numerical accuracy, and sound organizational skills
• Discretion and integrity in handling confidential financial and HR information
• Riyadh-based, Saudi national

V. Working Style & Competencies

• Organized and methodical, with strong follow-through on compliance and reporting deadlines.
• Able to manage multiple concurrent responsibilities with minimal supervision.
• Proactive in flagging risks, deadlines, and issues to management before they escalate.
• Collaborative and service-oriented, supporting colleagues across functions with financial and administrative needs.
• Culturally fluent and effective in a bilingual Arabic–English professional environment.

Introduction

Chemonics Arabia seeks a Senior Business Development Officer to drive business development support activities and support project delivery across its advisory and implementation portfolio in Saudi Arabia and other GCC Countries. This is a mid-to-senior level role suited for professionals with established experience in consulting, public sector advisory, and project delivery.

I. Role Purpose

The Senior Business Development Officer will lead coordination between Chemonics Arabia’s growth and project delivery functions. The role sits at the interface of business development and project execution with core accountability in proposal development, internal business development coordination, and delivery management. The Senior Business Development Officer will actively support growth initiatives and business development activities, while also contributing to the operational start-up of new projects.

The role covers Chemonics Arabia’s work across sectors including economic development, social development, public sector efficiency, and foreign development and humanitarian assistance.

II. Core Responsibilities

A. Business Development Support

• Manage and maintain the opportunity pipeline, including tender tracking, expression of interest monitoring, and prioritization across Chemonics Arabia’s target sectors.
• Coordinate the internal BD calendar, ensuring timely awareness of upcoming submissions, partner engagements, and strategic milestones.
• Lead internal coordination for bids managing timelines, assigning tasks, tracking progress, and ensuring quality of inputs from across the team.
• Support senior leadership in market positioning and stakeholder engagement by preparing briefs, pitches, concept notes, and presentations.
• Monitor relevant market developments, sector events, and competitive signals to inform BD strategy.

B. Market and Partner Engagement

• Lead background research on clients, partners, and competitors to inform positioning and pursuit decisions.
• Prepare client and partner briefs, stakeholder summaries, and engagement materials ahead of key meetings.
• Maintain structured records of partner relationships, interaction history, and strategic alignment assessments.
• Support the development and maintenance of Chemonics Arabia’s partner network across relevant sectors.

C. Proposal and Submission Management

• Lead the coordination and compilation of proposals, concept notes, and technical submissions from initiation through final delivery.
• Conduct and direct desk research, market scans, and policy reviews to support technical content development.
• Manage documentation requirements for compliant submissions, including CVs, corporate documents, and mandatory forms.
• Draft and review administrative and technical sections of proposals, and provide quality assurance on formatting and completeness.
• Provide translation support and review where required.

D. Project Delivery

• Support rapid mobilization at award, including internal handover from business development, review of contract requirements, and start-up planning.
• Develop and maintain core start-up tools (workplan, deliverable tracker, staffing plan, RACI, risk/issue log) and align them with client expectations and reporting cadence.
• Coordinate onboarding of project staff, consultants, and partners, including scopes of work, contracting workflows, and initial orientation to project protocols.
• Plan and facilitate project kick-off activities, including agenda preparation, stakeholder mapping, meeting notes, and action tracking for early-stage decisions.
• Set up project document management and communications processes (templates, filing structure, version control, distribution lists) to ensure audit-ready records from day one.
• Support initial client-facing deliverables and start-up reporting (inception materials, progress updates, meeting minutes, and early-stage briefs) in line with contract requirements.

III. Key Outputs / Deliverables

A. Growth & BD Deliverables

• Maintained and updated opportunity pipeline and submission trackers
• Coordinated and compiled proposal packages and bid submissions
• Partner and client briefing notes, pitches, and engagement records

B. Project Delivery Deliverables

• Mobilization / start-up plan, including internal handover notes and contract requirement summary
• Core start-up management tools established and maintained (workplan, deliverable tracker, staffing plan, RACI, risk/issue log)
• Kick-off and inception materials (stakeholder map, kick-off pack, meeting minutes, action log) and initial client-facing reporting/briefs
• Project document management and communications processes in place (templates, filing structure, version control, distribution lists)

IV. Required Qualifications

• Bachelor’s degree in business, economics, engineering, public policy, international relations, or a related field; Master’s degree is an advantage
• Minimum 5–7 years of relevant experience in consulting, business development, project management, or public sector advisory
• Strong professional-level Arabic and English communication skills (written and spoken)
• Demonstrated ability to manage proposals, coordinate multistakeholder projects, and produce high-quality written outputs
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and project tracking tools
• Strong organizational judgment, attention to detail, and ability to manage competing priorities
• Professional maturity, discretion, and effective engagement with senior internal and external stakeholders
• Riyadh-based with travel across Saudi Arabia as required

V. Working Style & Competencies

• Ability to operate effectively in a fast-paced, multi-workstream environment.
• Professional and culturally fluent stakeholder engagement.
• Structured thinking, sound judgment, and strong attention to detail.
• Proactive, accountable, and self-directed — able to manage work with minimal supervision.
• Collaborative and solutions-oriented team member.

To apply, please submit a CV and application through this link. The application will close on 06/05/2026. Please submit your application as soon as possible, as candidates will be contacted on a rolling basis until the position is filled. No telephone inquiries, please. Finalists will be contacted.

Chemonics is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.

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